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Retail & Distribution

How a 50-store retail network controls its opening CAPEX

Specialized distribution group with a sustained store opening and renovation program: 6 to 10 openings or renovations per year. Each store project is a standalone CAPEX — construction, fitting, equip…

−42% budget overruns on store openings
−65% CAPEX consolidation workload for CFO
×3 faster cross-department approval cycle
0 unanticipated overrun on 14 post-deployment openings
Context

Specialized distribution group with a sustained store opening and renovation program: 6 to 10 openings or renovations per year. Each store project is a standalone CAPEX — construction, fitting, equipment, IT — managed by a central works department but funded by regional budgets.

The challenges before CAPEXIA

⚠
Scattered approvals Each store opening mobilizes 4 to 6 internal stakeholders (works, IT, retail ops, regional finance) with approvals scattered across emails, Teams and briefing meetings.
⚠
Overruns discovered too late Construction budget overruns are systematically discovered during the project, never anticipated. Finance has no warning signal before the final invoice.
⚠
Disconnected IT and works budgets IT commits equipment (POS, kiosks, network) on its own budget without formal coordination with the store works budget. The two budgets do not communicate.
⚠
Costly monthly reporting The monthly CAPEX openings report presented to CODIR takes 4 days of consolidation by the CFO — for a result nobody really challenges as nobody has a reliable comparison basis.
The CAPEXIA solution

CAPEXIA was configured with a store project template grouping 4 budgets (works, fitting, IT, misc) in a single file per opening.

The approval workflow sequentially involves the works director, regional CFO and group CFO above €150K. Each in-progress overrun automatically triggers an alert and a formalized budget revision request — which must be approved before additional works can be committed.

−42% budget overruns on store openings
−65% CAPEX consolidation workload for CFO
×3 faster cross-department approval cycle
0 unanticipated overrun on 14 post-deployment openings
We used to discover construction overruns at handover. CAPEXIA forced us to formalize budget revisions during the project — it changed the relationship with our contractors.
— CFO · specialized distribution group
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